Your Ultimate Guide to Event Planning in Hoi An: Tips, Venues, and Local Insights

Hoi An’s stunning blend of history, culture, and picturesque beauty has become a top choice for hosting unforgettable event planning in Hoi An, from romantic weddings to corporate retreats. Known for its charming ancient town, vibrant lantern-lit streets, and serene rivers, Hoi An offers a unique atmosphere that adds a special touch to any gathering. Whether working with an event planner in Hoi An or organizing the event yourself, this guide will help you explore the best wedding venues in Hoi An, exciting activities, and top-notch catering options, with a special spotlight on the luxurious Hoiana Resort & Golf.

Why Choose Hoi An for Your Event?

Hoi An, a UNESCO World Heritage site, captivates with its ancient streets, historic temples, and enchanting lantern-lit evenings. The preserved architecture and cultural richness create a magical atmosphere, perfect for hosting memorable events. Beyond its historical allure, Hoi An boasts natural beauty with stunning beaches, peaceful rivers, and scenic countryside, offering picturesque backdrops for weddings, corporate events in Hoi An, and other celebrations.

Despite its historic charm, Hoi An provides modern amenities and services. With options like event management in Hoi An and skilled event planners in Hoi An, venues such as Hoiana Resort & Golf offer the perfect balance of traditional elegance and contemporary comfort, ensuring any event runs smoothly.

Guests can enjoy unique local experiences like boat tours on the Thu Bon River, traditional Vietnamese cooking classes, and cycling through the lush countryside, offering an immersive cultural touch to any event..

Essential Tips for Event Planning in Hoi An

Event planning in Hoi An offers a blend of cultural charm and scenic beauty, but key factors need consideration to ensure everything goes smoothly. For destination weddings in Hoi An, working with a wedding planner in Hoi An can make all the difference in crafting a seamless event. The dry season from February to August is ideal for outdoor Hoi An wedding packages, while the rainy season calls for indoor Hoi An event venues. Opt for a skilled event planner in Hoi An to ensure your corporate events or celebrations go off without a hitch.

Understanding the Seasons

Hoi An has two main seasons: 

• The dry season (February to August)
• The rainy season (September to January). 

The dry season, especially from March to May, is ideal for outdoor events due to sunny weather. However, for weddings and large gatherings in the rainy months, opting for indoor venues or tents is a smart choice to avoid disruptions.

Venue Selection

Hoi An offers diverse venue options that suit different event styles. For a tropical vibe, beachfront resorts provide stunning views and a relaxed atmosphere, perfect for casual gatherings or romantic ceremonies. If you’re looking for a more tranquil setting, the countryside around Hoi An offers beautiful, secluded venues amidst rice paddies. For those wanting a cultural experience, the ancient town’s historic buildings and temples provide a unique and enchanting atmosphere ideal for more intimate or formal events.

Navigating Local Laws and Permits

To ensure your event goes smoothly, particularly for weddings or large gatherings, it’s essential to comply with local regulations. You’ll need permits, especially for hosting events in public areas or heritage sites. Working with an event planner in Hoi An can streamline this process as they’re familiar with the local regulations. They will ensure that everything is managed efficiently and correctly, helping to avoid any potential issues and ensuring that your event goes off without a hitch.

Working with Local Vendors

When start event planning in Hoi An, partnering with an event planner in Hoi An and local vendors is key to bringing your vision to life. From florists to caterers, photographers to entertainment providers, working with skilled local professionals not only ensures authenticity but also helps navigate logistical challenges. An experienced event planner in Hoi An can recommend the best vendors and streamline the process. Be sure to check portfolios, seek referrals, and maintain clear communication to align expectations and incorporate traditional Vietnamese touches into your event.

Accommodation and Transportation

Ensuring your guests have a comfortable stay is an important aspect of event planning in Hoi An. Given the range of accommodations available, from boutique hotels to luxury resorts, booking group accommodations ensures your guests stay close to the event venue. It’s also important to arrange transportation, whether it’s shuttles between hotels and event venues or organizing airport transfers, especially for destination weddings or large events. This added service will enhance the guest experience and ensure smooth logistics throughout your event.

Top Venues for Events in Hoi An

Hoi An offers a variety of stunning venues that are perfect for hosting unforgettable events. Whether you’re planning a wedding, corporate gathering, or private celebration, an event planner in Hoi An can help ensure every detail is thoughtfully executed. Hoi An’s unique blend of history, charm, and scenic beauty makes it an ideal location for any occasion. Here are the top venues to consider for your event in this picturesque town.

Venues for Wedding Events

Luxury Integrated Resorts: Hoiana Resort & Golf

Hoiana Resort & Golf stands as a world-class destination that blends luxury with the cultural charm of Hoi An. Known for its award-winning excellence, it was named Asia’s Leading Fully Integrated Resort 2024, showcasing its premier status among regional destinations. Set against the backdrop of Vietnam’s stunning coastline, Hoiana offers an unmatched combination of a luxury resort, championship golf course, and exceptional service, making it an ideal location for events, relaxation, and indulgence, all while embracing the beauty and heritage of the area.

Hoiana Resort & Golf boasts a breathtaking 4-kilometer beachfront, making it the perfect destination for event planners in Hoi An to host stunning events. With multiple luxury hotels and top-tier accommodations, Hoiana ensures every guest’s comfort. Its state-of-the-art facilities cater to all types of events, from destination weddings in Hoi An to large corporate events in Hoi An. The Grand Ballroom, with 9-meter-high ceilings, accommodates up to 320 guests, offering an ideal venue for both Hoi An wedding packages and corporate functions, seamlessly blending elegance and comfort.

For outdoor enthusiasts, the resort offers picturesque garden areas and beachfront setups, perfect for cocktail receptions or intimate wedding events in Hoi An. These spaces can accommodate various group sizes, ensuring a personalized experience for every occasion. Whether you’re working with a wedding planner in Hoi An or an event organizer in Hoi An, Hoiana Resort’s versatility allows for seamless event management in Hoi An, providing world-class amenities and services to elevate any gathering.

Beyond event spaces, Hoiana Resort & Golf offers an award-winning 18-hole golf course, ideal for corporate retreats or leisure activities. The resort’s proximity to Hoi An Ancient Town, along with its diverse dining options, from Vietnamese to international cuisines, enhances the overall event experience. For those seeking unforgettable moments, working with an event planner in Hoi An can help ensure that every detail is flawlessly executed. With luxurious Hoi An event venues, cultural charm, and premium services, Hoiana is the ultimate choice for any memorable event.

Other Venues in Hoi An For a Memorable Wedding

• Anantara Hoi An Resort is an ideal venue for a memorable wedding, offering a blend of riverside charm and historic ambiance. Its versatile spaces, including lush garden areas and scenic riverside settings, create a romantic backdrop for both intimate and grand celebrations. With a range of luxury amenities and personalized wedding services, the resort ensures a seamless experience. 
• Palm Garden Resort Hoi An is an exquisite venue for a memorable wedding, set amidst lush tropical gardens and overlooking the serene Cua Dai Beach. Its spacious outdoor areas provide a stunning natural backdrop for beachfront ceremonies, while the resort’s elegant indoor spaces offer a refined setting for receptions. Couples can enjoy a blend of modern luxury and traditional charm, ensuring a unique and intimate experience. 

With attentive service and a variety of dining and accommodation options, event organizers in Hoi An can help create the perfect destination wedding in Hoi An.

Venues for Corporate Event Planning in Hoi An

Hoiana Resort & Golf – One of the best destinations for MICE & Corporate Events

• The Ballroom at Hoiana Resort & Golf offers a spacious and elegant setting for corporate events in Hoi An, with a total area of 515m², accommodating up to 420 guests in a theater-style setup or 300 guests in a round-table arrangement. This venue is perfect for large-scale corporate events and conferences, offering versatile configurations for different setups, such as classroom seating for 294 guests or cabaret-style seating for 150. Its luxurious design makes it ideal for upscale meetings, conferences, and corporate celebrations in Hoi An.

• The Greenhouse provides a more intimate yet sophisticated option for smaller corporate gatherings. Spanning 157m², it can accommodate 108 guests in a theater arrangement, making it ideal for corporate presentations or business meetings. This venue also works well for cocktail receptions with a capacity of 120 guests or round-table setups for up to 72. If you’re working with an event planner in Hoi An, the Greenhouse offers flexibility with layouts, including classroom seating for 80 guests and cabaret seating for 36, making it perfect for formal or informal business events.

See more: Vietnam’s Most Stunning Beach Wedding Venues: Hidden Gems Worth Exploring

Other Venues in Hoi An For a Successful Corporate Event Planning in Hoi An

• Almanity Hoi An offers an exceptional setting for corporate events with its versatile meeting spaces and a serene, wellness-focused environment. The resort’s event venues, including modern meeting rooms and outdoor spaces, are equipped to host conferences, workshops, and team-building activities. With advanced AV equipment, flexible seating arrangements, and access to on-site dining options, Almanity ensures a seamless experience for corporate gatherings. Its tranquil surroundings, combined with top-notch service, create an ideal atmosphere for productive meetings and memorable events.
• Boutique Hoi An Resort provides a stylish and sophisticated setting for corporate events, offering elegant meeting spaces designed for both small and large gatherings. The resort’s meeting rooms are equipped with modern amenities and state-of-the-art audiovisual systems, ensuring a professional environment for conferences, seminars, and business meetings. Its beachfront location also allows for scenic outdoor venues, ideal for networking events or team-building activities, blending business with relaxation in a tranquil, picturesque setting.

Activities to Include in Your Event Itinerary

To enhance your event itinerary in Hoi An, consider incorporating a guided tour of Hoi An’s Ancient Town, where guests can explore its UNESCO-listed charm, visit local craft villages, and participate in hands-on cooking classes. These activities provide guests with an immersive cultural experience, adding a unique touch to any event. You can also travel back in time with the Hoi An Memories Show. This is regarded as one of the best shows in Hoi An for locals and tourists.

In addition, beach activities, river cruises, and eco-tours offer an excellent way to explore Hoi An’s stunning natural beauty. From enjoying a peaceful cruise along the Thu Bon River to participating in a beach day, these outdoor experiences perfectly balance work and leisure.

For corporate retreats or leisure activities, a golf day at Hoiana Shores Golf Club can be the perfect addition. Known for its spectacular 18-hole course and scenic coastal views, it offers a high-end experience, ideal for team-building or as a luxurious relaxation option for event attendees.

Lastly, don’t forget to include relaxation sessions at Hoi An’s high-end spas or the world-class spa facilities at Hoiana Resort, ensuring guests unwind with the help of an event planner in Hoi An. These wellness experiences allow guests to unwind and rejuvenate, making them a thoughtful addition to the itinerary either before or after the event.

Catering and Dining Options

When start event planning in Hoi An, you should think about catering and dining options. Let’s see the list below:

1. When organizing catering and dining options for your event in Hoi An, consider using local catering services that showcase traditional Vietnamese dishes, with an emphasis on fresh, locally sourced ingredients like seafood, herbs, and vegetables. These services can provide a true taste of Hoi An’s culinary heritage, featuring dishes like cao lau, banh xeo, and fresh spring rolls.
2. For international options, high-end resorts and hotels such as Hoiana Resort & Golf offer diverse menus to cater to various palates. Hoiana Resort boasts over 20 dining venues, making it an ideal choice for both Vietnamese and international cuisines.
3. Hoiana Resort & Golf offers an exceptional culinary experience with over 20 restaurants and bars that cater to a wide range of tastes:
   1. Hao Viet Restaurant offers an authentic Vietnamese dining experience with dishes like grilled pork chop and Vietnamese mustard greens. Its ambiance reflects a blend of tradition and modernity, making it a must-visit for those seeking local culinary flavors.

For further information:

• Location: Ground Floor, Outside Casino
• Operating hours:  11:00 – 21:00
• Phone: +84 (0) 235 8588 395

1. The Terrace offers a refined dining experience with a focus on seasonal and locally sourced ingredients. Its sophisticated setting, complemented by stunning views, makes it an ideal spot for guests to enjoy both Vietnamese and international cuisine in a relaxed yet elegant atmosphere.

For more further information:

• Location: Ground Floor, Hoiana Hotel & Suites
• Opening hours:
  • Breakfast Semi Buffet: 06:30 – 11:00
  • Lounge: 11:00 – 20:00
• Phone: +84 (0) 235 8586 552

1. San Xi Lou serves authentic Cantonese cuisine, known for its flavorful dim sum and traditional Chinese delicacies. The elegant ambiance paired with expertly prepared dishes makes it a must-visit for those seeking a refined yet authentic dining experience.

For more further information:

• Location: 1/F, Hoiana Resort & Golf
• Opening hours: 11:30 – 14:30, 18:00 – 22:00
• Phone: +84 (0) 235 858 8397

1. 1552 Bistro offers an elegant dining experience with a focus on French cuisine, blended with Vietnamese flavors. This refined bistro provides a charming atmosphere, perfect for enjoying a gourmet meal in a sophisticated setting.

For more further information:

• Location: Clubhouse, Hoiana Shores Golf Club
• Opening hours: 5:30 – 19:00

1. Osteria provides a warm and inviting dining experience, offering a range of traditional Italian dishes in a relaxed setting. Diners can savor freshly prepared pasta, wood-fired pizzas, and a curated selection of fine wines, making it the perfect spot for an enjoyable and authentic culinary journey.

For more further information:

• Location: Beachfront, NOX BEACH CLUB
• Opening hours: 
  • Thursday – Sunday
  • A La Carte | 6:00 – 21:30​

1. Blend at Hoiana Resort & Golf offers a fusion of Vietnamese and international cuisines, providing guests with a diverse culinary experience. The restaurant’s chic, modern ambiance complements its eclectic menu, making it a perfect spot for casual dining or special occasions.

For more further information:

• Location: Lower Ground Floor (LG/F), New World Hoiana Beach Resort
• Opening hours:
  • Breakfast | 6:30  – 11:00​
  • Dinner | A La Carte | Friday – Tuesday | 18:00 – 21:00

There are also many other restaurants, bars, and cafes like The Commons, Aroma, The Edge, etc. offering a wide range of dining experiences, from traditional Vietnamese to international cuisines. With the assistance of an event planner in Hoi An, these venues provide the perfect setting to relax and enjoy exquisite dishes tailored to suit every guest’s preference.

Making the Most of Your Event with Professional Planning

When you start event planning in Hoi An, hiring a local event planner can make a significant difference. Local planners are familiar with the area’s unique cultural offerings and logistical aspects, ensuring smooth coordination. Their experience enables them to handle challenges specific to Hoi An, such as weather, transportation, and venue regulations, so you can focus on your guests and experience.

Customization is key to making any event truly special, and working closely with your planner can bring your vision to life. Whether it’s a couple’s dream wedding or a company’s brand-centric gathering, event planners in Hoi An offer personalized services that reflect your style and preferences. From venue décor to menu selection, they ensure every detail is tailored to your needs.

At Hoiana Resort & Golf, the resort’s experienced event team adds another layer of support. Their professionals are adept at handling events of all scales, from intimate weddings to grand corporate retreats. With their state-of-the-art facilities and experience in executing flawless events, they ensure that every moment of your event is a success.

Hoi An offers the perfect blend of cultural charm and modern luxury, making it an ideal destination for events of all sizes. From its UNESCO heritage sites to venues like Hoiana Resort & Golf, the options are limitless for creating memorable experiences. To ensure smooth event planning in Hoi An, working with an event planner in Hoi An is crucial. It’s important to book early, maintain open communication with guests, and respect local customs. For an unforgettable event, start exploring Hoi An’s unique offerings and consider luxury venues like Hoiana Resort & Golf to elevate your event to the next level.

Frequently Asked Questions:

• When is the best time of year to host an event in Hoi An? It’s advisable to book your event venue 9-12 months ahead, especially for the peak season (December to April). For more flexibility and potential savings, consider scheduling during off-peak months.

• Do I need a permit to host an event or wedding in Hoi An, and how can I obtain one? Yes, you typically need a permit to host events or weddings in Hoi An, especially in public or heritage areas, and you can obtain one by working with local authorities or through a professional event planner in Hoi An who can assist with the process.

• What types of venues are available in Hoi An for different types of events? Hoi An offers a wide range of venues for different types of events, including luxurious ballrooms, garden areas, and beachfront setups. Whether you’re hosting grand celebrations, intimate gatherings, or corporate events, venues like Hoiana Resort & Golf provide versatile options with elegant indoor spaces, scenic outdoor settings, and customizable features to suit every occasion.

• How can I incorporate local culture into my event in Hoi An? You can incorporate local culture into your event in Hoi An by including traditional performances, using local décor elements like lanterns, and offering authentic Vietnamese cuisine as part of the experience.
• Are there local vendors or event planners in Hoi An who specialize in destination events? Yes, there are local vendors and event planners in Hoi An who specialize in destination events, offering tailored services for weddings, corporate functions, and special celebrations.